Required Pvt Ltd company registration documents

Introduction: For a private limited company to be registered in India, it is quite a simple process. Keeping the topic short and simple, let’s jump directly into the topic so that you can get started with the process of collecting the documents that you will need to register your company.

It would be beneficial to gather these documents before starting the registration process in order to expedite the process. Pvt ltd company registration documents are essential when establishing a private limited company.

There will be a set of documents that should be supplied for each director and shareholder of the private limited company, along with a copy of the address of the company’s registered office. We will discuss the documents required for private limited company registration.

Typically, a private limited company is an organization whose members are privately owned and their responsibilities are limited to the amount of share capital they have or the amount of guarantee they have undertaken.

As a private company, they may issue shares and have shareholders, but their shares cannot be traded on public exchanges and are not offered to the public. The documents required for the formation of a private limited company are discussed below:

One can obtain a company registration online through the Ministry of Corporate Affairs website or any agency like THETAXSAHAB.

The first thing that needs to be noted is that there are some differences in the documents that are required based on whether the shareholders or directors are Indian or foreign citizens. The directors must submit the following documents:

The submission of copies of all directors’ and shareholders’ Aadhaar cards is mandatory since it is an important form of identification. If your Aadhaar card is linked to your phone number, it makes it easy for you to generate a DSC (Digital Signature Certificate) that will prove your identity. In order to file electronic forms, a digital signature certificate is required for the secure signing of all important documents required for the registration of the company.

During the process of registering a company, your photograph is attached to all of the important documents necessary for identification, and it is also required for obtaining a company DSC.

The Permanent Account Number (PAN) on all of your documents should match the PAN on your company’s bank account statement. Otherwise, the process of incorporating your company might stall midway. You must always ensure that all the documents required to register a company are up to date in accordance with your PAN card in order to avoid complications in the future. In order to be eligible for company registration, you should update all your documents, such as your Aadhaar, Passport, Voter ID, and Driving License.

It will be possible for you to provide a voter identification card, a passport, or your driving license as proof of your identity in a self-attested format.

It is important to provide proof of your identity as well as proof of your address in addition to providing proof of your identity. It would be possible for you to use any of the following documents for this purpose: Mobile Bill/ Phone Bill/ Electricity Bill/ Recent Bank Account Statement (along with your name, address, and the last page of your passbook containing recent activity). In order to guarantee a smooth verification process, the name on these bills and the PAN must be the same. In order for these bills to be considered current, they should not be older than two months.

The documents needed for the registration of a foreign company’s directors and members should be notarized and apostilled if they are foreigners.

The passport of the foreign national must be presented as a proof of nationality, in English, in case the passport is in another language. Before submitting your passport, the passport needs to be translated into English.

Particularly if you wish to register for the DSC, you will need to provide passport-sized photographs.

The following documents can be attached as proof of address by a foreign national:

• Driving License
• Residence Card
• The last page of the bank statement which contains all the recent transactions
• Latest Utility bills not older than 2 months

It will also be necessary for you to submit proof of your company’s business address and a set of documents relating to the Registered Office that you have selected for your corporate entity in addition to providing proof of the address of the business.

For the purpose of establishing the Certificate of Incorporation (COI), you will need to submit the Electricity Bill, the Telephone Bill, the Water Bill, or the Gas Bill of the registered office to prove the address of the business. The bill should be the latest and not be older than two months.

Upon registration of the business at the registered office, you will need to present two documents: a Rent Agreement from the rented property owner and a No Objection Certificate from the owner if the business is operated from a rented property.

You are still required to submit a NOC, even if it is the property that you own, since both the business and owner share separate legal entities within the organization.

It is important to remember that in order to carry out a hassle-free incorporation process, it is essential that all the documents required for the incorporation of a Private Limited Company in India match with the PAN cards of each individual concerned.

A company’s registration process is a legal process, which must be followed by all business owners in India. It generally takes around ten working days for the company to be registered, which includes approval of the company’s name, DIN, and other requirements.

The application process has been simplified since all supporting documents, along with the MCA, are now included in one application form.

I hope that this post has provided you with a better understanding of what pvt ltd company registration documents required to submit and the process of incorporation of a company in India.